Team Members & Roles
Your account is wrapped in an organization — created automatically when you signed up — and every project, connector, and audit lives inside it. Inviting team members lets colleagues work in the same organization and see the same projects and findings without sharing a single login. Each member keeps their own credentials and their own sign-in.
What you’ll need
Section titled “What you’ll need”- Owner access to the organization (only the owner can invite or remove members)
- The email address of each person you want to add
- Enough seats on your plan if your subscription caps team size — check your limit before sending invitations
Inviting a team member
Section titled “Inviting a team member”Open Account → Organization → Team members and click Invite member. Enter the colleague’s email address, choose their role, and click Send invitation.
The invitee receives an email with a link to join. If they don’t already have a VisibilityIQ account, the link walks them through creating one first — including email verification — before they land in your organization. Invitation links expire after 7 days; if one lapses, the member simply appears as “pending” on the Team members page, where you can resend or revoke the invite.
VisibilityIQ uses two roles:
| Role | What they can do |
|---|---|
| Owner | Full control: manage projects and connectors, run and configure audits, change billing, and invite or remove members. There is exactly one owner per organization. |
| Member | Work inside the organization’s projects — view audit findings, run audits, and use rank-tracking and competitor data. Members cannot change billing or manage the team. |
The single owner is the person who created the organization. Day-to-day collaborators should be members; reserve the owner seat for whoever controls billing and team composition.
Removing a team member
Section titled “Removing a team member”Go to Account → Organization → Team members, find the person, and click Remove. Their access is revoked immediately — their next request is rejected and they can no longer reach any project in your organization. Anything they created (projects, connector setups, audit history) stays with the organization; removing a person never deletes the work.
To remove a pending invite that hasn’t been accepted yet, use the Revoke action on that row.
Organization limits
Section titled “Organization limits”How many members you can have depends on your plan. Check the current limit under Account → Billing → Plan details. If you need more seats than your plan allows, upgrade your subscription first, then send the additional invitations.